This generator solves the top three pain points I commonly see with other invoice software. Luckily, you only need a few minutes to learn how to invoice clients. Unless you're a freelance bookkeeper who can draft invoices in your sleep, figuring out how to get paid for your talents isn’t always something that comes naturally. Reasons to use this freelance invoice template Your filled-out invoice will pop up in a new window, so you can print or email your invoice directly to your clientsįixing mistakes on your generated invoiceįound a typo that your proofreading didn’t catch? Great news: You can easily go back to your original window, fix it, and generate a new invoice - all without having to redo your work. (No one likes a typo, after all!) Then, hit “Generate.” Only two are visible in the invoice generator by default, but once you start typing in the second one, another line will pop up. If you work on retainer, you might add only one line item, followed by a description of all work you performed during this billing cycle.ĭid you offer multiple services during the same billing period? Don’t worry - you can up to 10 items. For example, I designate one line item per article I write, followed by its cost. How you list your work will vary depending on what you’re billing for. The free invoice generator will calculate and display the total cost of your services. Rate: The amount your client is being charged.If you work on a per-project basis, it simply represents how many deliverables you submitted Units: If you work on an hourly basis, this column reports the number of hours involved in delivering your service.Items: What you wish to bill for, itemized (i.e., “Article writing” or “XYZ branding graphics”) You can also include some high-level detail that helps you - and your client - recall the work done (i.e., “'How to use a freelance invoice generator' article” or “logo, banner design, typography”).Next, you’ll write out what you need to get paid for. Make sure you’re clear on who needs access to your invoice before sending it off - the person approving payments isn’t always the person who approved your work. It makes your recordkeeping easier, which you’ll appreciate when tax time rolls around. Keep this section the same no matter who you invoice. Contact information: Your phone number, email address, and any other preferred methods of contact.Your address: Useful for tax purposes and payments mailed by check.Your business name: Pen name, business name, or given name - all options are okay here.Next, add your details, so clients can reference this info when processing your payment: Alternatively, you can keep things simple by using a date or assigning invoice numbers in sequential order. Just follow a system that you can use consistently.įor instance, you might want to assign each client a numerical code. There are no particular rules for how your invoice numbers should look. That way, you can track your income compared to your expenses and projected taxes. Include an invoice number to keep a record of all your paid invoices. I usually label my invoices using a descriptor and a timeframe, like “Writing Services - June.” Simply phrase indicating the freelance work you're billing for will do. Your project name doesn’t need to be particularly long or detailed. That way, you can spend less time chasing payments and more time doing great work for new clients. Keeper’s free invoice template helps you build a professional invoice fast. You’ll get bonus points for a professional invoice that’s crisp, clean, and clear. It’s much easier to get paid with the proper documentation in order. How to create an invoice with our free invoice generator As you read, learn a few tips for how I prefer to invoice my clients. They make getting paid on time a two-minute task - something I can tackle while brainstorming a better synonym for “fast.”īelow, I’ll walk you through how to use Keeper's freelance invoice template. Years into my freelance writing business, I’ve come to appreciate free online invoice generators and templates. But invoicing is part of the freelance business model, so finding ways to do it more efficiently is worth your while. That’s especially true when you’re in the groove. Take it from me - pausing to remind a client about their late payment is, quite possibly, the least desirable thing about freelancing.
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